Focus on Ease and Efficiency
It is the philosophy of Avocation Software that
computer software should be as efficient as possible for the user,
not for the programmer. We understand that putting an extra
hour, or even day, into improving a single element in a program may
save thousands of hours for the user who has to use that element
over and over again for many years.
We also understand that time is money. The more
time that's required for ambulance billing data entry, the less time
there will be to perform other important tasks.
Therefore, extensive effort has been put into
making the data entry process as simple and efficient as possible.
Some of these efforts include:
- Default Entries
- The program utilizes default entries such as city, state
and zip that can be accepted with a single key stroke.
- Data Retention
- The program can store patient, facility, insurance
carrier, and physician information that can be re-used over
and over again. You only need to enter these items
once, and the program will remember them for you for future
- Type-and-Match Fields
- Type-and-match fields are used to select stored data
items. Just start typing until you match what you
need, then hit your enter or tab key to accept the
selection. The program will load the complete information
stored, such as patient or hospital information.
- Intelligent Pre-Filling of Data Fields
- The program will "guess" many of the data entry fields
based on what you have already entered. For example,
if the location of the call is a street address, the program
will offer this as the patient's address. If it is
correct, just hit enter and move on to the next field.
If it is incorrect, merely type in the proper information. Other pre-filled fields include Medicare payment amounts,
modifiers, and run numbers.
- User-Defined Charge Menus
- The program utilizes two user-defined charge menus, one
for non-insurance invoices and one for insurance invoices.
Just select the item(s) you want and the program will add
them to the invoice. You also have the ability to
"hand enter" a charge as well.
- Pre-Entered Diagnosis Codes
- We have entered the Medical Condition ICD-9-CM Codes
that Medicare is requesting from ambulance providers as well
as the Alternative Diagnosis Code List and the External
Causes List. These codes can be selected from a
pull-down menu. No more looking up diagnosis codes.
- Pre-Loaded and Default Insurance Carrier Setup
- We have researched and loaded all of the Medicare
carrier's claim requirements for both paper and electronic
claims. Other insurance carriers are being added as
they are confirmed. These pre-loaded carrier setups
can be picked from a list and you are ready to go. For
carriers not in the list, the program will default to the
most commonly accepted setup for the type of insurance.
In most cases this will be adequate. When necessary,
complete customization is available to suit special